When documenting a detainee's move to a different housing unit, what information should be recorded?

• A. Only the time of move.
• B. The weather at time of move.
• C. Time and reason for move, updating the housing record, and staff responsible.
• D. Only the detainee's name.

Answer: (C)

Documenting a detainee’s move to a different housing unit requires capturing a complete, auditable record that includes when the move happened, why it was authorized, updating the housing assignment, and identifying who carried out the move. The exact time provides a precise timeline for monitoring, incident review, and shift handoffs. The reason for the move shows it was authorized and purposeful, helping prevent arbitrary or improper relocations and supporting accountability. Updating the housing record ensures everyone knows the detainee’s current location, which is critical for welfare checks, security checks, and daily operations. Recording the staff responsible creates a clear chain of custody and accountability if questions arise about the relocation.

Only recording the time misses the purpose and the accountable party, making the entry incomplete. Weather has no relevance to housing movements and does not contribute to the integrity of the record. Recording only the detainee’s name fails to indicate where they are or who moved them, which would leave gaps in accountability and safety procedures.